The materials management module is designed to maintain inventory and monitor materials movement. Part requisitions from work orders drive the flow of materials to the required location with minimal disruption. This module enables materials managers to determine the correct stocking policies to provide an acceptable service level of parts and supplies to meet anticipated demand from maintenance. Materials managers are then able to simultaneously minimize the working capital invested in the stocked parts and supplies. Materials management also automates storage room management, purchase requisitioning, goods receipts and returns, parts repair, and record-keeping functions.
The maintenance of physical assets usually requires parts and materials. If these resources are not available, work will be disrupted and delayed, impacting the ability of physical assets to perform their intended functions. Stocks of frequently used and critical spare parts are kept in stores (storage locations). In many organizations, multiple stores are used so that an organization can delegate responsibility for parts to the appropriate employee and keep parts near where they will be used. Non-stocked materials are purchased directly from suppliers only when they are required. Repairable spares functionality aids in tracking repairs, either by suppliers or by company employees, from replacement to repair and restocking as spare parts.
Materials management personnel are concerned with ensuring the right parts and materials are available at the time and location they are needed. Consequently, management must accurately forecast probable demand for maintenance items and then determine the parts to stock, their location, the number of items to stock, as well as the reorder details. The materials management module contributes to maximizing maintenance efficiency and minimizing operational and capital costs.
EAM allows authorized users to rename any part—temporary or permanent—in the system. Upon change of ID, EAM applies the alteration throughout the system while maintaining history of usage or cost and associating the new part nomenclature with applicable records.
Module features
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Module feature |
Description of feature |
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Materials organization |
Use the materials management module to track and control reservations, requisitions, allocations, issues, receipts, returns, and repairs for all parts and materials needed for work orders. With the materials management module, you can perform the following tasks:
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Stock replenishment |
EAM provides three stock replenishment methods: min/max, reorder level, and on-demand. Set the stock replenishment method for parts in stock as necessary to specify the way stock parts are reordered when you generate requisitions and/or purchase orders. |
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Stores issues and returns |
The materials management module makes it easy to issue parts to stores and return goods. Coordinate issues and returns according to physical assets, work orders, repairable spares, pick lists, or scrap, decommissioned, or retired materials. With enhanced pick list functionality, you can issue materials against a pick list more than once (partial issues) and return materials against the list. Pick lists can also be subject to approval so items can only be issued after the list has been approved. Easily re-allocate unused direct materials to other work orders. HxGN EAM first issues the requested parts from the warehouse and then re-allocates any remaining parts from the work order. |
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Recording stock-take |
Record stock-take to identify discrepancies between expected on-hand inventory and physical inventory count. Create stocktake lists according to part, store, location, or stock type. You can also incorporate cyclical counting, stock matching, adjustments, and stock evaluations. |
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Goods receipt and return |
Organize receipt of goods by recording from/to details, purchase order matching, lot (batch) numbers, and approval codes. When returning goods, record purchase order/RMA matching, store-to-store details, and store-to-supplier details. With on-dock receipt, you can inspect goods for quality immediately upon arrival and then receive them against a purchase order on the loading dock instead of waiting until they reach the storeroom. You can then receive individual parts into stores or transfer them directly to the warehouse that requested them. You can also immediately return any faulty goods. |
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Repairable spares |
Identify and track parts that can be repaired and then reused. Create requisitions, quotations, purchase orders, and work orders for repairing broken parts by your employees or by suppliers. Automatically generate requisitions for repairable spares based on stock levels and number of spares waiting to be repaired. Track details about repairable spares, such as location, core value, and the number that could not be repaired (scrapped). |
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Material analysis |
Perform ABC analysis to group materials according to the number of issues or quantity on hand to help determine which materials to manage closely. Perform Economic Order Quantity (EOQ) Analysis to determine the most efficient order quantity for inventory items. EOQ is based on past average demand, and it can minimize order costs, holding costs, and item cost for each item. You can evaluate suppliers’ performance for purchase orders, services, or receipt of goods. |
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Parts condition |
EAM allows you to track and utilize parts which have different conditions, such as new vs. used, adjusting the inventory valuation accordingly. |
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Parts inspections |
Record part inspections on items before they are received into inventory. A part inspection may be required for incoming items by selecting it on inspection, Requisition, or Purchase Orders time. Part Inspections records who performed the inspection and when the inspection was performed as well as the Inspected Quantity, Rejected Quantity, and Reason for Return. HxGN EAM will require a Part Inspection to be recorded before an item may be received into inventory if the Part Inspection flag is set for an item. |
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Part failures |
You may record the reason why a Part has failed. Part Failures are added to our reliability calculations. Statistical analysis, which includes failure analysis, helps determine the failure pattern for the piece of equipment on the work order, based on the part location on the equipment. After the analysis is performed, you can determine if scheduled inspections and overhauls are needed. |
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Part warranties |
EAM alerts users when a part is affected that is still under warranty. EAM also assists with the creation of the Warranty Claim process. |