Defining healthcare systems - HxGN EAM - 12.0.1 - Help - Hexagon

HxGN EAM Help

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HxGN EAM
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HxGN EAM Version
12.0.1

Define a system consisting of a collection of properties or assets that work together to create a system. When assets and properties are linked to define a system then the entire system is affected by actions or movements of one individual piece. For example, if one piece of equipment breaks down, the entire system must be taken offline.

To define systems for healthcare:

  1. Select Equipment > Systems Healthcare.

  2. Click New Record.

  3. Specify the Organization, System and a description, Department, Operational Status, Type, Class, Category, Profile, and Cost Code.

  4. Specify this information:

    Loaned to Department - Specify the department to which the system has been loaned.

    PM WO Department - Specify the department responsible for the PM work order.

    If the Department for the PM Schedules and Maintenance patterns work orders are blank, the PM WO Department will be used to generate works orders. Otherwise, the Department will be used.

    Status - The system defaults the Status to Installed, and this value cannot be changed.

    Criticality - Specify a criticality code to indicate the relative importance of the equipment to the overall production of goods or services for your system.

    Meter Unit - Specify the equipment’s primary unit of measure.

    Current Workspace - Optionally, specify the current workspace of the system.

    Assigned To - Specify the person responsible for the equipment.

    Safety - Select this check box to observe safety precautions when working with this equipment.

    Temperature Monitored - Select this check box if it is necessary or required to monitor the equipment's temperature.

    Out of Service - Select this check box if the asset is not used. The system automatically populates Withdrawal Date.

    Reservation Calendar Owner - Specify the reservation calendar owner who can edit equipment reservations.

  5. Specify the Manufacturer, Model, Serial Number, Hardware Version, Software Version, Purchasing Asset ID, Biomedical Asset ID, Revision, and Vendor.

  6. Specify this information:

    UMDNS Code - Specify the code identifying the asset in the Universal Medical Device Nomenclature System™ (UMDNS) which is a standard international nomenclature and computer coding system for medical devices.

    OEM Site/System ID - Specify the site and/or system identification for service companies and original equipment manufacturer for the system.

    Coverage Type - Select the maintenance coverage type for the asset. Select Calendar to indicate that the warranty is based on number of days used or Usage to indicate that the warranty is based on actual usage.

  7. Specify the X Coordinate, Y Coordinate, and Z Coordinate for which the GIS features should appear.

  8. Specify this information:

    Lockout/Tagout - Select this check box if the system equipment complies with OSHA regulations on lockout/tagout procedures. This regulation ensures machines are properly shut down and that they do not start again until service or maintenance on the machine is completed.

    Personal Protective Equipment - Select this check box if OSHA requires the use of personal protective equipment when operating the equipment to reduce exposure to hazards or injury.

    Confined Space - Select this check box if the equipment is located in an area defined as a confined space as per OSHA regulations.

    Statement of Conditions - Select this check box to indicate the system relates to the Statement of Conditions as required by The Joint Commission.

    Building Maintenance Program - Select this check box to indicate the system equipment is inventoried in the building maintenance program.

    HIPAA Confidentiality - Select this check box to indicate the system equipment contains confidential patient health information and the equipment must comply with regulations.

  9. Specify the Ownership Type, Inventory Verification Date, Equipment Value, Purchase Order #, Purchase Date, Purchase Cost, Original Receipt Date, Latest Receipt Date, Original Install Date, Latest Install Date, Commission Date, Cost of Needed Repairs, Replacement Value, Disposal Type, and Disposal Date.

  10. Specify this information:

    Facility Condition Index - Specify the resultant FCI based on the maintenance details. Cost of Needed Repairs/Current Replacement Value=FCI.

    Primary Use - Specify the primary use for the equipment.

    Year Built - Specify the year the equipment was built.

    Floor Area - Specify the floor area, and then specify the unit of measure for the floor area.

    Eligible for Energy Star Label - Select if the facility is eligible for the Energy Star label.

    Service Life (years) - Specify the service life of the equipment.

    Risk Assessment - Specify the reliability ranking code for the equipment.

    The system automatically populates Risk Assessment Index, Risk Assessment Score, Risk Assessment Values Out of Sync, Risk Assessment Values Last Calculated, Risk Assessment Survey Last Updated, and Risk Assessment Setup Last Updated, after answering the risk assessment survey.

    Lock Risk Assessment Values - Select this check box to lock the reliability ranking values for the equipment on the Risk Assessment Survey tab of the Equipment screen.

    If Lock Risk Assessment Values is selected, the system will not allow the user to modify the risk assessment survey answers and calculate risk assessment values for the equipment. The system also prevents the selection of equipment for update on the Batch Update Risk Assessment Values form.

  11. Click Save Record.