Configure Email notifications - Intergraph Smart Completions - Intergraph Smart Completions Update 16 - Help - Hexagon

Intergraph Smart Completions Help (5.3.16)

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Smart Completions Version
5.3.16

You can now create meaningful emails by adding keywords that are defined in the system. You can use these keywords in the email subject and email body.

You can use the email keywords in all the managers that support the email configuration. The keywords are specific to the managers and if you use a keyword that is not relevant to a manager then the email leaves the parameter corresponding to the keyword blank.

  • If the Email Body is not edited and only Email Subject is updated, then the Email Body shows default output in the email sent to users.

  • Some of the keywords give different outputs depending on their placement in the email.

  • @wfstate in Email Subject - Displays current workflow state in the email output

  • @wfstate in Email Body - Displays the the workflow history or the current workflow state

  • @wfreason in Email Body - Displays the Revoke comment and it only applies to the Email Body.

List of managers which that support email configuration

vCertificates

vAssets_Preservation

vDocuments

vLEMDocuments

vDocumentForms

vPunchlists

vResources

vRFIs

vTasks_SmartForms

vMOC

List of keywords that can be used in email configuration

@AssetPackName

@AssetPackSummary

@AssetSummary:

@AssetTag

@AssignedPerson

@CertLock

@CertificateComments

@CertificateDescription

@CertificateDiscipline

@CertificateTag

@CheckInOutResource

@CheckInOutResourceID

@CheckedInDate

@CheckedOutDate

@Company

@CompanyInstanceID

@CompletedDate

@CompletionState

@Comments

@ContractName

@ContractName

@ContractSummary

@ContractSummary

@Department

@Description

@Discipline

@DisciplineSummary

@DocumentCategory

@DocumentCategorySummary

@DocumentDisciplineSummary

@DocumentName

@DocumentSummary

@DocumentManufacturer

@DocumentType

@DueDate

@Facility

@Field001

@Field002

@Field003

@Field004

@Field005

@Field006

@Field007

@Field008

@Field009

@Field0010

@Field0011

@Field0012

@Field0013

@Field0014

@Field0015

@Field0016

@Field0017

@Field0018

@Field0019

@Field0020

@FirstName

@IsCheckedOut

@IsCritical

@IsException

@JobCategory

@JobCategorySummary

@LastName

@LoopName

@LoopSummary

@MOCSummary

@MOCTag

@Now

@PDFFileName

@PDFFileSize

@PhoneNo

@PhoneNo2

@PhysicalArea

@PhysicalLocation

@PhysicalLocationUp1Summary

@PhysicalLocationUp2Summary

@PhysicalLocationUp3Summary

@PrimaryConsequence

@Priority

@PrioritySequence

@PrioritySummary

@ProcessBreakdown

@ProcessBreakdownUp1Summary

@ProcessBreakdownUp2Summary

@ProcessBreakdownUp3Summary

@PunchlistAltitude

@PunchlistCategory

@PunchlistCategorySummary

@PunchlistComment

@PunchlistDescription

@PunchlistException

@PunchlistException

@PunchlistItem

@PunchlistLatitude

@PunchlistLongitude

@PunchlistSummary

@PunchlistType

@PunchlistTypeSummary

@Revision

@Resource

@RFIComment

@RFIContractID

@RFIContractName

@RFIContractSummary

@RFIDescription

@RFIDiscipline

@RFIDisciplineSummary

@RFIPrioritySummary

@RFIName

@RFISummary

@RecordCreated

@RecordCreatedBy

@RecordCreatedByID

@RecordLastModified

@RecordLastModifiedBy

@RecordLastModifiedByID

@RecordRemovedByID

@RequestorCompanyName

@RequestorCompanySummary

@ResponsibleCompany

@ResponsibleCompanyName

@ResponsibleResource

@ResponsibleResourceEMail

@ScheduledDate

@SignOffDate

@strLogin

@TaskName

@Title

@user

@WorkBreakdown

@WorkBreakdownUp1Summary

@WorkBreakdownUp2Summary

@WorkBreakdownUp3Summary

@WorkGroup

  1. Navigate to vUserApplications.

  2. Open the record for the Manager for which you want to configure email.

  3. Edit the email with keywords by updating the text boxes in the Email Configuration section.

Keywords are case-sensitive.

User Input

Email Output

Email Subject:

@user has sent you an update, this task is now in state: @wfstate

David DeArmon has sent you an update, this task is now in state: Originated

Email Body:

Task @TaskName requires your attention:

@url

Reason for Revoking- @wfreason

History - @wfstate

Project- @WorkBreakdownUp3Summary

Created- @RecordCreated By @RecordCreatedBy

Task T-00079-0005 requires your attention:

LINKTORECORD (http://yoursite/ORMS/Tools/EditForm.aspx?u=true&v=vPunchlist&ID=340)

Reason for Revoking- A Good Excuse

History -

Current State: Originated

Originated On: 03-Sep-2016 04:23:06 AM By: John, Doe

Project- 100 - My Project

Created- 9/3/2016 2:23:06 AM By Jill, Whatshername