These options enable you to customize your preferences for the various options and activities that you can perform in the Specifications module. These include:
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General options, such as print options, process data changes notification, and so forth.
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Opening a specification of an instrument tag selected in the browser view for the Instrument Index module when starting the Specifications module with the browser view open.
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Instrument tag creation and data copying options.
To access the general Specifications module preferences, in the Preferences dialog, in the tree view pane, select 
beside Specifications and then select General.
Show notes
For specification and form data template reports, to include notes — or reference to the notes — on the first page, select Show notes. To omit notes — or reference to the notes — from the first page, clear Show notes.
Edit fieldbus columns in specs
Allows you to edit data displayed in fieldbus columns in specification sheets. If you clear the check box, all columns related to fieldbus data become non-editable in specifications.
Although you can include fieldbus instruments in a multi- tag spec, the software
does not support editing of fieldbus columns in a multi-tag spec. In a single-tag
spec, you can only edit fieldbus columns if the instrument type of the spec tag number
is Fieldbus.
Print notes on a separate sheet
For specification and form data template reports, to print the notes section on a separate page, select this check box. To print notes as displayed, clear this check box. This setting also affects specifications that you print as part of Binder Packages.
We recommend that you select this check box if the text in the Note box on the spec data page is long, and the software displays a scroll bar in the Note box.
Display changes notification for process data
In order to have better synchronization between users, it is prominent to be aware of the process data changes modifications displayed in a specification for a certain instrument tag. You can set the software to notify when the process data related to a certain tag has been changed. If process data has been changed, the appropriate message appears when you open an existing specification for that tag.
Always (default)
The software notifies about process data changes, regardless of whether the specification revision exists or not.
Never
The software never notifies about process data changes.
Only when spec revision exists
The software only notifies about process data changes when the specification has a revision.
Tag Creation
These options determine if the user can create new tags from the Specifications module.
Not allowed (default)
The user cannot create new tags from the Specifications module.
Allowed
The user is able to create new tags in the Specifications module.
Data copying options
This set of options allows you to specify how the software copies or imports data in the following situations:
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Copying data from one specification to another
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Importing data from an external specification to the active specification
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Copying data from the active form data template to the current specification
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Copying data from a specification to a form data template
Select one of the following options:
Copy without overwriting existing data
Copies data without overwriting data that already exists in the target.
Copy excluding blank fields in source
Copies data except for source fields that are blank. A blank field is a field that does not contain a value or only contains spaces.
Copy all fields
Copies all data fields, overwriting all target data fields. If there is a source field that does not have a value or only has spaces, the software updates the corresponding target field accordingly: if the target field has a value, after copying data, this field becomes blank with no spaces.
Instrument specification association
These options allow you to determine if an instrument tag can be associated with a single specification form or multiple specification forms.
Associate with a single spec form
Enables the association of instrument specifications with single spec forms.
Associate with multiple spec forms
Enables the association of instrument specifications with multiple spec forms.
Calibration profile forms
Reuse columns in form page
When defining multiple-point calibration forms, the software reuses the same data columns (differentiated in the database as aliases using a suitable suffix). You must select this check box to ensure that these data columns can be reused so that all the calibration points appear correctly on the form. This applies either if you define the calibration points in the Specification module Page Editor by dragging the calibration point fields onto the page, or if you need to regenerate a calibration form that includes multiple calibration points. If your calibration forms include single-point calibrations only, you should clear this check box.