Subcontractor Workload - Intergraph Smart Materials - Version 10.2 - Help - Hexagon

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Smart Materials/Smart Reference Data Version
10.2

The details of the Subcontract Management System (SMS) are described in the Intergraph Smart Materials Subcontractor Management System (SMS) document.

The software allows the management of a subcontract using the following workflows:

  • All managed by contract administrator

  • Allow subcontractor to access and maintain own information

Referring to the E-Supplier functionality, this section will only focus on the subcontractor aspects of the SMS.

The system allows the following data to be managed by either the contract administrator or the subcontractor or both:

  • Daily Work Journal

    Summarizes work performed by the subcontractor; records schedule tasks completed; records manpower/labor worked by trade/class/hrs; allows cost coding of timesheets; records equipment on site; prompts for daily entry; links entries to associated records such as daily conditions, notices to comply, and safety notices.

  • Requests for Information

    Creates and manages RFIs, provides facility for collaboration, defines impact on cost, schedule and drawings.

  • Notices to Comply

    Provides a list of all Notices to Comply for the subcontractor.

  • Low tier Subcontracts

    Identifies lower-tier subcontractors with the ability to enter some data concerning them.

  • Progress Measurement

    • Status progress, including progressing by dollars, hours, and percentages.

    • Progress is divided into three workflows defined by a progress type:

      • Schedule of Values

      • Measured Quantities

      • Milestone Progress

  • Payment Application Management

    Invoice and payment management support, including applications for payment, check box for receipt of release of lien, with linkage to A/P for payment status.

  • Punch Lists

    Identifies and tracks completion of punch list items; by responsible company subcontract and work areas; status from initial inspection through sign-off; permits batch updates; shows open and closed.

  • Deliverables/Submittals

    Identifies and statuses submittals for each subcontract including deliverables such as bonds, insurance certificates, schedules, design documents, quality submittals, progress reports, as-builts, and warranty documentation.

  • Bonds

    Tracks performance and payment bonds, letters of credit, and other bank or parent guarantees.

  • Insurance

    Provides a utility for managing insurance certificates by company, project, and subcontract, including identification of open certificates and expired certificates.

  • Field Work Directives

    Provides a list of field work directives that were issued to the subcontractor where progress can be entered.

  • Change Order Request (COR)

    Change Order Requests may be generated by the subcontractor or by the contract administrator defining and authorizing or rejecting a change. Sometimes referred to (or is the equivalent of) a Field Change Order.

  • Turnover Packages

    Identifies and tracks the status of turnover packages by subcontractor and by turnover package. This status might include a schedule, forecast, and actual date for completion of each turnover package, with commenting ability.

  • Closeout Activities

    Creates and maintains closeout checklist of deliverables, with dates and signoff for each deliverable. Documents post-closure actions such as return of confidential documents, warranties, non-disclosure agreements, and so forth.

To work on subcontracts assigned to his company, the supplier/subcontractor user logs in via E-Supplier, using his user name and password and selects the Subcontractor Workload option.

After acknowledging with OK, all projects with subcontracts available to work on are displayed below the login block. Position the cursor on the project to be worked on, and double-click or acknowledge with OK to open the SM.20.01 Subcontract Workload screen.

The Agreement Details button opens the P.50.07 Agreement Details screen in read-only mode. The subcontractor can view all details of the selected agreement, but has no permission to change anything.

The Subcontract Admin button opens the SM.20.11 Subcontract Administration screen, which consists of several tabs, with a separate tab for each of the above mentioned tasks.

For more information about the subcontract management workflow, see Subcontracting Overview.