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Find the object for which you want to create an offline data sheet.
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Right-click the object, and click Generate Datasheet (Offline).
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Select a download directory for the offline data sheet.
The offline data sheets can be accessed, reviewed, and edited by other users, without
SmartPlant Foundation. The file may be moved or distributed as necessary.
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Browse to the new data sheet, and open it in Microsoft Excel.
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In Microsoft Excel, click Enable Content to run the macros associated with this data sheet, if prompted. For more information, see Edit Microsoft Excel security settings for data sheets and data lists.
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Complete the information on the data sheet as necessary. Do not use special characters in in the naming of mapped properties.
The following table provides information about the icons that are part of the data sheets and data list functionality.
Template icon
Details
Show History displays the changes made in the current edit session. Changes are indicated by a red triangle in the upper-right corner of a cell. Rest the cursor over the triangle to view changes.
Properties expands the task pane and displays the properties for the active cell.
New creates a new object in a data sheet or data list.
Delete deletes an object from a data sheet or data list.
Relate searches for similar objects, adds them to the data list, and relates them to the parent object.
Save saves changes to the online data sheet or data list to the SmartPlant Foundation database. You cannot save when you are editing offline. To save an offline data sheet or data list, click File > Save in Microsoft Excel.
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You can change the transparency level of the task pane by using the Opacity control below the properties display.
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To move the task pane, click the logo and drag it to another position.
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In SmartPlant Foundation Desktop Client, click Find > Data sheet Documents to find data sheet documents.
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Do not use special characters in mapped property names. Special characters include: | . - ! ? + ' % , ; & ~ * < >.
Adding values to data sheets
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Properties with defined enumerated lists display as a list of values that you can choose. Click the box, and then select the correct entry from the list.
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Depending on how the data sheet template was configured, you can define the unit of measure (UOM) for the entire row by entering a value in the Units column, or you can define a unit of measure for any particular value.
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For options that require a UOM, select the UOM from the list first, and then provide the applicable value.
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The data sheet can be configured to use a group of radio buttons for enumerated properties rather than a list.
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For options that require text, click the box, type the appropriate text, and then press ENTER.
Adding values to data lists
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Properties with defined enumerated lists display as a list of values that you can choose. Click the box, and then select the correct entry from the list.
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Option buttons are supported in the spreadsheet. The data list can be configured to use a group of option buttons for enumerated properties rather than a list.
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For options that require text, click the box, type the appropriate text, and press ENTER.
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For options containing a list, click the box, and then select the correct list entry.
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Click File > Save in Excel to save changes.
The changes are saved in the .xls and .xml versions of the data sheet.
If the datasheet definition supports partially mapped datasheets, the .xml version
of the datasheet is not created during the save operation of the datasheet. You must
load the .xls version of the datasheet in the Desktop Client to enable partial mapping.
For information, see Load offline data sheets and data lists.