After a tool has published a document, a representation of it exists within the Shared domain with the data stored within attached files. The process is then to make any checks that need to be made first before deciding to load the data and making the document available for other tools to retrieve. Depending on the procedure in place within an organization, the process of loading the data can be as simple or as complex as the organization wants to make it - a simple automatic load or a more complex per load for approval. This process is managed by publish workflows. The following sections detail the options available.
Managers and project leads can review the published viewable file, but if they wish to look at the data in detail before they load it into the data warehouse, it is necessary to pre-load the data for approval.